1. Select a site from those listed in the Museum Education Directory.
2. Fill out the Museum Education Reservation Request Form and mail or fax to: Art Education Program
Sending in this form does not guarantee a trip to the sites chosen.
3. You will receive confirmation from the museum educator concerning the field trip. At this time specific information regarding the trip will be discussed.
4. When setting up your field trip with the museum educator you will need to have pertinent information available:
-desired exhibition (subject to availability)
-number of students involved (groups of approximately 30 are recommended; group size or grade level
-limitations may apply due to an exhibition’s installation or space restrictions
-specific curriculum relatedness
5. Your responsibilities include coordinating the field trip on the school level by: -discussing the museum field trip with your principal or other appropriate school administrators -arranging for chaperons
- Miami-Dade County Public Schools requires that there is one (1) chaperon for every ten (10) students. Making sure the chaperones are approved through background checks. -obtaining the completed school trip permission forms from students -preparing your students through the use of the Museum Education Program Educational Resource Guide -practicing methods of looking at Art
-obtaining supplementary audio-visual materials when appropriate
-making lunch arrangements for students
-following up with a lesson directly related to the museum visit and
-digital submission of 4 or 5 artworks for adjudication into the Annual Museum Education Program Student Exhibition
6. A change in plan that would result in a trip postponement or cancellation should be called into the museum educator at least three days prior to your scheduled field trip date. Failure to notify the museum educator of a cancellation or change of plan may result in your school being billed for the cost of the bus transportation.
7. Please take the time to complete the “Participation/Evaluation” form given to you by the museum educator. This will provide us with valuable information for review and change of the program. Some Museum Educators will be sending you pre/post tests for your students in order to quantify the positive educational experiences.
8. If you choose a site from the directory, which is not served by a museum educator on the day you desire a tour, you may still book a field trip. Call the individual listed as “contact” for information concerning the availability of a tour with a docent. It may be necessary to arrange a self-guided tour under these circumstances. Some museums charge a special group rate for admission. Under these circumstances bus transportation fees and arrangements are the responsibility of the teacher or school, not the Art Education Program.
9. If you have already used the one bus paid by the Art Education Program and you want to go to another site, call the museum educator from that site to check on availability.